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AGM Contract Terms

For every Grant, there can be one or more contract terms.   Contract Terms are also known as Grant Periods. They represent a Grant funding source for a specific time period.  For example, the United Way grant (47-UWC) might use the same funding code for 5 years, but behind the scenes, be part of 5 separate similar contracts with terms of one year each.  

1. A Contract Term must have:
  • Start and End Date (Effective dates of the contract)
  • Amount Awarded
  • Spend Down Amount (Contract Term Allocation)
2. A Contract Term may optionally:
  • Be Amended as necessary (audit trail)
  • Have Contract Term Goals (see below)
3. How Contract Term Spend Down amounts are calculated:

The Spend Down amount for the term is calculated using the timeslips with dates in the Contract Term.  Elements AGM considers in this calculation are:
    • Date of Service
    • The Duration (sub-row) of the time record using the contract term
    • Employee Hourly Rate
    • “Chargeable” Time (vs. uncharged time)

4. Goals (Contract Term Goals)
Goals are used to display progress toward your goal for a given contract term.  They are entered on the Grant Goal Input Screen.

Example goals:

Case Goals
  • # of Cases Opened
  • # of Cases Closed
  • # of Cases Open During
Time Related Goals
  • Hours Charged
  • All Hours (Charged and Uncharged) 
  • Value of Time Charged
  • Value of All Time (Charged and Uncharged)
Outreach Goals
  • Number of Outreaches